Difficult meetingCAIeRO workshops are a time-intensive activity, requiring two full days from every member of the team to be most effective. With this in mind, it’s really worth taking the time in advance to agree what the team wants to achieve in that time. The person running the CAIeRO will be a trained facilitator or Learning Designer, and they will always request a pre-CAIeRO meeting, with at least the programme and module leaders but ideally with the whole team.

In the pre-CAIeRO meeting we will cover a range of topics including:

  • Background to the programme. We’ll need an idea of what the course is about, who the tutors are, who the learners are, mode of delivery etc.
  • Why do you need a CAIeRO? We’ll discuss any goals or challenges identified by the programme team that need to be addressed, and also any upcoming QA processes (validation, PSR) that need to be considered.
  • What do you know about CAIeRO? We’ll give you an overview of what you can expect, what’s expected of you, and the deliverables.
  • What skills and resources do we have available? We’ll review what experience the team has of course design, of teaching on the course, of delivering in the chosen mode, of using NILE etc.
  • Who (else) needs to be there? We need at least all the staff on the teaching team. This means those who lead and teach on the modules under review, and ideally also those who teach the other modules in that year or programme. This helps promote a consistent experience from the student perspective, and also allows the shared vision and skills developed to be disseminated to other modules where appropriate. We will also need at least one ‘reality checker’ from outside the team (more on that later). But in order to get the design right, we might also want input from other stakeholders… Students? Academic Librarian? Learning Technologist? Embedded Quality Officer? CfAP? Critical friend? External Examiner? Employer?
  • Logistics. When* and where? You’ll need a room with a screen, and with tables for laying out flip chart paper. And although fun, CAIeRO can also be hard work, so don’t forget the coffee and biscuits!

Once we have all the details worked out, your Learning Designer will create a CAIeRO planner document and send out the link to it. This is a working document that we will be using throughout the process. Before the CAIeRO itself, the team can use this document to record their aims for the module, reflections on student feedback, and any ideas or resources they want to include on the day.

*Note: the two days that make up a CAIeRO do not need to be consecutive. There are benefits to keeping the two days together to maintain momentum, but it can also be helpful to leave time in between for reflection, depending on how the team works best. It is important though to put both days in the diary at the beginning. Leaving the second day to be arranged later risks leaving the work half done, despite the best of intentions…

This is one in a series of posts about the CAIeRO process. To see the full list, go the original post: De-mystifying the CAIeRO.
Need a CAIeRO? Email the Learning Design team at LD@northampton.ac.uk.

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